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Payroll Representative- Bilingual buy in US, Free Classifieds Ads

Job Description

Since 1988, Earth Island has been a leader in the NATURAL foods industry and has experienced rapid growth by producing fresh, quality vegan, gluten free and organic foods for consumers interested in a healthier lifestyle.
We pride ourselves on being a place where a comfortable and cooperative environment breeds professional, high level results.

Our HR team is looking for a high energy, good natured bilingual English/Spanish HR Administrator who loves details and is excited about getting things done!!


Perform daily payroll department operations on Paychex.

Gather and review missed clock forms.

Obtain supervisory approval of time card discrepancies.

Manage workflow to ensure all payroll transactions are processed accurately and timely.

Audit payroll prior to file transmission.

Understand proper taxation of employer paid benefits.

Audit new state setup and understanding of multi-state payroll including local taxes.

Ensure compliance with federal and state regulations and guidelines.

Process garnishment calculations and ensure state compliance.

Process accurate and timely year-end reporting (W-2, amendments, tax filing corrections, etc.)

Prepare and download payroll reports of earnings, hours worked, overtime, time-off, and ad hoc reporting as needed.

Update payroll records by recording changes including exemptions, rate changes, direct deposits, and department/ division transfers out of cycle payments; manual checks for relocations, final pay, commissions...etc.Run assorted reports, including attendance, etc.


Administers various employee benefit programs, such as group life insurance, long term disability, medical, dental, flexible spending accounts (HSA, FSA, and DDC), Aflac programs and our company 401(k) program.

Handles enrollments, COBRA, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships and compliance testing.

Assist employees regarding plan changes.

Respond to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.

Process and administer Leave of Absence requests and disability paperwork (medical, personal, disability, and FMLA)

Effectively interpret FMLA and ADA implications as they relate to LOAs and disabilities.

Performs other HR duties as assigned.

Required Skills:At least 4 years of recent experience with Paychex or ADP.

Excellent organization skills.

Problem-solving--the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

Effective oral and written communication skills within the office environment and via email and telephone.

Strong attention to detail and time management skills.

Basic and Intermediate payroll processing skills.

Knowledge of wage and hour laws.

Ability to work mathematical concepts.

Ability to read and comprehend instructions and short correspondence.

Good understanding of group insurance.

Demonstrates the ability to maintain strict confidentiality.

Remains open to others' ideas and exhibits willingness to try new things.

Computer literate with knowledge of Excel and Word

Understands the importance of follow up.

Manage multiple tasks simultaneously and often.

Oral communication-the individual speaks clearly and persuasively in positive or negative situations. 

Written Communication--the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.Planning/organizing--the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

Quality control--the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.Safety and security--the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Education/Special Training:H.S. Diploma or equivalent required. College Degree, Certification, or other higher level of education pertaining to this job description preferred.

5 plus years of recent Payroll and Benefits administration

Required Work Hours:Forty hours per week during daytime and evening hours.

Scheduled work hours may change.

Overtime may be required or permitted with prior approval.

Reporting and Supervisory Responsibilities:1. The Payroll/ Benefits Coordinator reports to Human Resources.. This position has no supervisory responsibilities.

Travel will not be required for this position. This position description does not list every activity, duty, and responsibility of the position and may be altered at any time.

Job Type: Full-time - Free Classified Ads in US on Craigslist